Tips Meeting Requests

Outlook Invitations (Meeting requests)
An Outlook tutorial by BizSolutions365.com

When you use the Outlook calendar to plan your time, it is convenient to also use the Outlook calendar for arranging a meeting.

If you use the bizsolutions365.com/staging.com Outlook calendar add-ons TimeCard, for time reporting, and/or Calendar Browser, for resource booking, you can use the same features as described in the demo, and these add-ons even enhance the standard Outlook features.

If you have not already seen it, we recommend you to study the tip about Outlook appointments before you continue with this tutorial.

You can send an Outlook invitation to anyone, within or outside your organization. Only if the recipient is using an old e-mail client the request might come as an ordinary email.

Most modern e-mail clients on computers, phones and tablets can handle a meeting request from Outlook, though, and in these cases the process shown in the demo will work even if you send the meeting request to a person who is not using Outlook.

However, one feature that is shown in the demo has special requirements, and that is the so called free-busy information. You may see in the Scheduling Assistant if the person you want to meet is available or not if:

  • You are both connected to the same Exchange server farm
  • The other person have shared his/her calendar information with you

By default free-busy information is only shared two months into the future.

Create the articles inside Outlook and use all the Outlook tools you normally use.

Issue tracking and user support based on Microsoft Outlook and Exchange.

Report time and expenses directly inside the Outlook Calendar.

Visualize, categorize and manage tasks inside Outlook.

Visualize and organize e-mails on personal kanban board in Outlook.

Convert incoming e-mails into SharePoint list items, manually or automatically.

An application for booking resources within an organization which is totally integrated in Outlook.