Kanban E-mail Manager​

Visualize and organize e-mails on a kanban board in Outlook

With Kanban E-mail Manager you can work with your e-mails on a kanban board inside Outlook.

The Kanban E-mail Manager Outlook add-in is intended for a single user, and once installed in Outlook, it can be used with any e-mail folder in Outlook. Responsive Web Design makes the kanban board adapt to all kinds of screens.

Kanban E-mail Manager adds a ‘Kanban View’ button to the Outlook ribbon. When you select a folder and then click on that button, you can see the e-mails in the selected folder visualized as cards on a kanban board. Click on a card to open it. Now you can categorize the e-mail and answer or forward it directly from the kanban board.


Drag and drop e-mails
The Kanban E-mail Manager kanban board has phases for the work process, and you can drag and drop the e-mails between the phases to keep track of your conversations. Four phases are default, but you can use as many phases as you prefer.

Categorize e-mails
Kanban E-mail Manager lets you order your e-mails in lanes: horizontal stripes on the kanban board where you can gather types of e-mails, for example work e-mails and private e-mails. You can use as many lanes as you wish. The Outlook categories are used on the kanban board, and your category colors are visible on the cards.

Filter e-mails
With Kanban E-mail Manager it is easy to filter the e-mails by category, sender and/or priority. Kanban E-mail Manager also has a search feature that filters e-mails by the word or phrase you enter in the search field. You can combine all these filters as you like.
Study e-mail statistics
The information from your kanban board is used in the Kanban E-mail Manager Excel reports. Here you can study your e-mail management from different angles and use all the standard functionality in Excel to visualize it.

In the Kanban E-mail Manager settings, you can specify from what date e-mails should be displayed on the kanban board. Just set the “from date” to the date you prefer. This can be done separately for each e-mail folder, even if the other settings are common for all folders. Here you can also decide if you want to use checklists and time logging, and you can enter categories, phases and lanes, specify colors and customize your Kanban E-mail Manager in various other ways.